The Current League Constitution and Rules

  1. General
    1. The name of the League is the Colwyn & Aberconwy Junior & Youth Football League.
    2. The name of the League may be prefixed by the name of the League’s main sponsor (if any).
    3. The purpose and aim of the League is to facilitate the playing of Youth, Junior and Mini-Football, where permitted this may include the participation of girls.
  2. Officers & Management
    1. The League will be Governed by an Executive Committee consisting of the following officers.
      Chairman, Vice-Chairman, General Secretary, Safeguarding Officer, Registration Secretary, Disciplinary Secretary, Fixture Secretary, Competitions Secretary, Referees Appointment Secretary, Treasurer, Communications Officer and Honorary President (“the League Officers”).
    2. The officers of the League will be elected annually at the AGM by the Club Secretaries of Member Clubs (or another Club official nominated by the relevant Club Secretary) and the League Officers.
    3. Each member of the Executive Committee will have one vote i.e. one vote per officer and one vote per club. Votes will be reckoned on a simple majority basis.
    4. In the event of the Committee being deadlocked, then the Chairman of the League will have a casting vote.
    5. The Executive Committee shall have authority to deal with any matter not expressly covered by the League Constitution & Rules provided that any decision reached shall not contravene any mandatory rule or regulation issued by the NWCFA or the FAW.
    6. The League Constitution & Rules shall at all times be read and construed in conjunction with the Rules & Regulations of the NWCFA and the FAW and in the case of conflict the rules of the NWCFA and the FAW shall prevail. In the case of conflict between the NWCFA Rules & Regulations and those of the FAW, the FAW Rules & Regulations shall apply.
  3. Membership & League Boundaries
    1. The League shall consist of clubs admitted by approval of the Executive Committee in accordance with Rule 6.
    2. The League reserves the right to refuse admission of any Club or to make membership or to make admission conditional unless/until specified requirements are met.
    3. The northern boundary of the League extends from Abergwygregyn in the West to the Afon Ddu at Llanddulas in the East. Heading South from Llanddulas, the boundary extends as far as Pentrefoelas and includes the communities of Betws yn Rhos and Llangernwy but not the communities of Llanfairtalhaiarn and Llansannan. The boundary then continues back to Abergwyngregyn in a straight line via Betws y Coed and does not include the communities of Capel Curig, Bethesda, Llanllechid or any community to the West of the A5.
  4. Meetings
    1. General meetings of the Clubs will be held monthly (i.e. on the second Wednesday of the month unless directed otherwise.
    2. Member Clubs will be represented at General League Meetings by their Club Secretary or another Club Official that they nominate,
    3. Voting and attendance at meetings will be in accordance with Rule 2.2 save that all team managers from member clubs are permitted to attend at the League Annual General Meeting (“AGM”).
    4. The AGM will be held at the end of each season and the agenda will include: end of season reports by League Officers; consideration/acceptance of League Accounts, election of League Officers, rule changes and any other business considered to be relevant by the Management Committee.
    5. Notice of any proposed changes to the League Constitution & Rules must be given in writing to the General Secretary by the 31st March in any given season, such notice to include the text of any proposed change.
    6. Notice of all business to be transacted at the AGM will be given to all member clubs in the form of an agenda at least 10 days prior to the AGM.
    7. Any member club failing to attend at any League meeting (including the AGM) will be charged £25.00 which is to be paid within 7 days of notice of the charge being given to the member club.
    8. At each annual AGM the Chairman will confirm the administrative and other fees along with a list of charges and sanctions that will apply for the forthcoming season to breaches of the League Constitution & Rules. A schedule of these fees, charges and sanctions will be published on the League website.
  5. Records
    The following records shall be maintained by the League:-

    1. Minutes of all League meetings. Minutes of meetings shall be distributed at the next scheduled meeting for ratification by the Management Committee.
    2. Details of financial transactions, current account balances shall be advised to the Management Committee at each League meeting and at the AGM an Income and Expenditure Report along with Balance sheet will be presented.
    3. A register of all member clubs, teams and players as may be required by NWCFA and/or the FAW.
    4. A record of disciplinary proceedings and hearings.
  6. Membership
    1. Any new Club wishing to join the League should apply in writing to the General Secretary of the League by 31st May in the year in which membership is sought.
    2. All applications for admission must be accompanied by a copy of the applicant Club’s constitution and the names of its committee, managers/coaches.
    3. Applications for admission to the League will be considered by the Executive Committee prior to the League AGM. NB – existing member Clubs do not require approval to enter additional teams.
    4. The Executive Committee welcomes applications for admission to the League but reserves the right to refuse the admission of any Club or to make admission conditional upon the achievement and/or adherence to specified conditions. Any Club dissatisfied with the outcome of an application for admission may appeal to the NWCFA within 7 days of having been notified of the outcome of the relevant application.
    5. The home pitch/ground of all participating teams must be within the League Boundary save that this rule does not apply to teams admitted to the League from outside the League Boundary at the discretion of the NWCFA and the League (for example where there is no competition at the relevant age group in an adjoining league).
    6. All Member Clubs are to adhere to the NWCFA Codes of Conduct (Appendix 1). Mangers/Coaches, Players and Parents are to sign and return copies to the relevant Club Secretary. Member Clubs may have their own Codes of Conduct but they must not conflict with the NWCFA Codes of Conduct and nor must they be any less stringent. The Codes of Conduct referred to must be available for inspection by the League.
    7. All Member Clubs are to have due regard to the guidance on use of social media such as Facebook and Twitter that is set out in the FAW publication entitled “Off the Pitch” (Appendix 2).
    8. The safeguarding and protection of children and young people in football is of a paramount importance. All Member Clubs must have a Safeguarding Officer and will adhere to all relevant NWCFA mandatory rules in relation to safeguarding.
  7. Player Regulations
    1. The age groups recognised by the League will be as follows:-
      Under 7 – School year 1&2                                                                   Under 8 – school years 3.
      Under 9 – school year 4.
      Under 10 – school year 5.
      Under 11 – school year 6.
      Under 12 – school year 7.
      Under 14 – school years 8 and 9.
      Under 16 – school years 10 and 11.
      Under 18 – Youth.
      (The Executive Committee may introduce separate Under 13, Under 15, Under 17, and Under 19 sections if numbers permit. Provision for girls football will be considered as circumstances dictate).
    2. All games played at Under 8, Under 9, Under 10,Under 11 and Under 12 shall be played in accordance with the FAW Mini Football Regulations. The  Executive Committee may sanction the organisation of one or two day competitive tournaments for these age-groups with the approval of the NWCFA and the consent of the players’ parents or guardians.
    3. For the purposes of age-groups a division shall be a minimum of one school year and a maximum of two school years.
    4. A school year begins on 1st September and ends on 31st August of the following year and for all age-groups the qualifying date shall be 1st September each year.
    5. Junior players in school year 7 and above are not permitted to play against players who are more than one school year above them. For example a player in year 8 may play in an age-group that includes players from year 9 but not in one which includes players from year 10.
    6. For the avoidance of doubt, players of primary school age (years 2 to 6) are not permitted to play against players of secondary school age (years 7 to 13).
  8. Mini Football
    1. As indicated, matches played by the Under 8, Under 9, Under 10, Under 11 and Under 12  age-groups will be in accordance with the FAW Mini Football Regulations (See Appendix 3).
    2. The League recognises that Mini Football gives young players the chance to play real football, for a real team whilst experiencing an enjoyable and fun introduction to football through small sided games.
    3. Clubs will register players at Mini Football level with the League on the forms provided which are to be returned to the League Registration Secretary.
    4. Mini football players must participate in the age group relevant to their school year as defined by the FAW Mini Football Regulations and the structure provided by the League. In exceptional circumstances the League Registration Secretary may agree to a player participating at a maximum of 1 age-group above or below that which the player would normally play.
    5. Team Size, Pitch Size and Ball Size will be as follows:-Age Group Team Size Pitch Size Ball Size
      Under 8 5 v 5 30 x 20 yards 3
      Under 9 6 v 6 40 x 30 yards 3
      Under 10 7 v 7 60 x 40 yards 4
      Under 11 8 v 8 60 x 40 yards 4
    6. The goal size to be used by all Mini Football age groups is 12ft x 6ft. For Under 8 matches it is recommended that the dimensions of the goal is reduced by placing a 12ft x 6ft Mini Goal face down so as to reduce the height of the crossbar (or by using specific smaller goals such as pop up goals).
    7. For Mini Football the playing area must be marked by conventional lines or cones/marker discs and the dimensions of the penalty area (which must also be identified by cones/marker discs) is as follows:-Age Group Edge of Area Width of Area
      Under 8 5 yards 10 yards
      Under 9 8 yards 15 yards
      Under 10 10 yards 20 yards
      Under 11 10 yards 20 yards
    8. Duration of matches will be as follows:-Age Group Duration
      Under 8 30 minutes (15 minutes each way)
      Under 9 40 minutes (20 minutes each way)
      Under 10 50 minutes (25 minutes each way)
      Under 11 50 minutes (25 minutes each way)
    9. Substitutions are to be made on a “roll-on-roll-off” basis. Any number of substitutes may be used and players may re-enter the field of play. All substitutes must have a period of play and managers are encouraged to give players equal game time.
    10. The Laws of Football Apply to Mini Football but are modified as follows:-
      The opposition must be at least three yards away from where the ball is placed for kick off.
      There is no off-side in Mini Football.
      Throw ins should be taken in the normal way, game leaders/referees can show flexibility in relation to “foul” throws.
      All free kicks are indirect and the opposition must be at least three yards away.
      Penalty kicks may be awarded for deliberate foul-play or hand ball directly in front of goal and must be taken from a distance of eight yards.
      Goal-kicks are taken from the edge of the penalty/goal area and the ball must be kicked out of the area before another player can touch it. Under 8 and 9 goalkeepers may kick-the ball from their hands when taking a goal-kick. In all age groups the opposition must be a minimum of five yards away from the point the goal-kick is taken.
      Players can pass the ball to their own goalkeeper, for the goalkeeper to handle the ball.
      When handling the ball in the goal/penalty area: Under 8 and 9 goalkeepers can either throw or kick the ball out of their hands; Under 10 and 11 goal keepers can throw the ball out of their hands or kick the ball on the ground but can then be challenged by opponents.
      8.11 Mini Football fixtures will be organized by the Mini Football Fixture Secretary on a home and away basis. In consultation with Clubs age groups may be split after the first round of games on the basis of ability (and in the case of the Under 8s on the basis of age and/or ability).
    11. Rules & Pitch Size for U12s 9v9 Format                                          11. 1 Team Size, Pitch Size and Ball Size11.1.1 Must be implemented as below in the table:-Age Group Number of Players (Maximum number of players per team) Size of Pitch (length x width) Size of Ball Under 12 9 x 9 70 x 44 yards  Ball size 411.1.2 An 11 x 11 pitch can be adapted for the 9 x 9 format, utilizing the width of the penalty area (44 yards) for the 9 x 9 pitch width and the distance from penalty box to penalty box for the 9 x 9 pitch length. See diagrams below for guidance:11.2 Goal Size11.2.1 The goal size is 16 foot (width) x 7 feet (height).

      11.3 Penalty & Goal Area

      11.3.1 The Penalty Area must be 28 yards wide and 12 yards from the goal line . A penalty spot should be marked 9 yards from the goal line.

      11.3.2 A Goal Area is not necessary, but goal kicks are to be taken approximately 4 yards from the goal line. A painted marker 4 yards from each post is sufficient for guidance.

      11.3.3 For dedicated 9×9 pitches, a goal area can be marked out. This is to be 4 yards from the goal line and 4 yards from each goal post towards the corner.

      11.4 Match Duration

      11.4.1 A game must be a maximum of 70 minutes, split into two halves of 35 minutes. The duration of half time should not exceed 15 minutes.

      11.5 Substitutes

      11.5.1 Any number of substitutes may be used at appropriate breaks in play with the permission of the referee. A player who has been replaced may re-enter the game (rolling substitutes).

      11.5.2 All players should have a period of play.

      11.6 Kick off

      11.6.1 Is taken in the centre of the playing area to start the game and after a goal has been scored.

      11.6.2 The opposition must be a minimum of 7 yards away from where the ball is placed.

      11.7 Ball In & Out of Play and the Method of Scoring.

      11.7.1 As defined per the ‘FIFA Laws of the Game’ – Law 9 & Law 10 apply to 9×9 Mini Football.


      11.8 Off-Side

      11.8.1 As defined per the ‘FIFA Laws of the Game’- Law 11 to apply.

      11.9 Throw In

      11.9.1 As defined per the ‘FIFA Laws of the Game’- Law 15 to apply.

      11.10 Corner Kicks

      18.10.1 As defined per the ‘FIFA Laws of the Game’ – Law 17 to apply.

      11.11 Free Kicks

      11.11.1 As defined per the ‘FIFA Laws of the Game’ – Law 12 to apply.

      11.12 Goalkeepers

      11.12.1 Can handle the ball in their penalty area and there are no restrictions on the number of steps they may take holding the ball.

      11.12.2 The Goalkeeper can leave the penalty area but cannot handle the ball outside the penalty area.

      11.12.3 The Goalkeeper can throw or kick the ball out of their hands; the Goalkeeper can also kick the ball on the ground but can then be challenged by the opponent.

      11.12.4 Pass Back to Goalkeeper – players cannot pass the ball to their own goalkeeper, for the Goalkeeper to handle the ball.

      11.13 Goal Kicks

      11.13.1 All goal kicks must be taken from the ground (refer 18.3.2 for location).

      11.13.2 The ball must be kicked out of the penalty area before another players touches it.

      11.14 Players in the Goal Area 18.14.1 There are no restrictions regarding the number of players allowed in the goal area during open play.

      11.15 The Referee

      11.15.1 Each match is controlled by a referee who has full authority to enforce the rules of 9×9 Mini Football and the FIFA ‘Laws of the Game’.9 x 9 Mini Football

  9. League Competition (Under 13 to Under 19)
    1. The format of each age group competition will be determined  by the Executive Committee.
    2. All matches shall be played in accordance with the Laws of the Game as published by FIFA from time to time unless modified by the League Constitution & Rules.
    3. Duration of matches will be as follows:-Age Group Duration
      Under 13 60 minutes (30 minutes each way)
      Under 14 70 minutes (35 minutes each way)
      Under 15 70 minutes (35 minutes each way)
      Under 16 80 minutes (40 minutes each way)
      Under 17 80 minutes (40 minutes each way)
      Under 18 90 minutes (45 minutes each way)
      Under 19 90 minutes (45 minutes each way)
    4. The Size of Ball for each age group will be as follows:-Age Group Ball Size
      Under 13 4
      Under 14 4
      Under 15 5
      Under 16 5
      Under 17 5
      Under 18 5
      Under 19 5
    5. The appointment of Referees is dealt with in Rule 13.
    6. The home team will be responsible for ensuring that the pitch is correctly marked and for the provision of goalposts, nets and corner flags. All teams should possess a first aid kit that is available at matches.
    7. In the event that there is a clash of team colours it shall be the responsibility of the home team to change to an alternative team strip or to wear training bibs that are a distinct in colour from the away team’s shirts.
    8. Shin pads must be worn by all players and the referee is empowered to remove a player from the game unless/until that player is so equipped. During a game, a players must not wear watches, jewellery, glasses or other items which in the opinion of the referee constitutes a danger of causing injury (specialist Sports Glasses may be permissible).
    9. At grounds/pitches where there are no permanent barriers, the home team must implement a “Buffer Zone” to be laid out. Ideally this will be a “roped” area or marked line that runs parallel to the pitch/touchline and is at least 2 metres wide. Only Managers/Coaches and players are allowed within the “Buffer Zone”. No spectators should stand on the goal line or behind the goal. NB – these provisions apply to Mini and eleven aside football.
    10. Matches will be eleven aside and up to 7 nominated substitutes may be used on a roll on roll of basis at all of the age groups referred to above.
    11. Prior to the start of matches team a managers are entitled to inspect the NWCFA ID Slips of any or all of the opposition players. In the event that the slip of any player is not produced on request then the Team Manager having requested inspection may via his Club Secretary have the matter referred to the League Disciplinary Secretary.
    12. NB – the right of inspection referred to in Rule 9.11 also extends to League Officers who may be in attendance at a match.
    13. Any team found to have played an ineligible player may be subject to disciplinary action by the League and may be subject to sanction including a charge and/or deduction of points for each game that the ineligible player has participated.
    14. It is the responsibility of both team managers to notify the Fixtures Secretary of the match result and the names of scorers for their own team only. Notifications must be given by 6.00pm on the day that the game is played (for midweek games by 9.00pm).
    15. Notifications of results under Rule 9.14 are to be given by email or text message to the League Fixtures Secretary. In addition to notification under Rule 9.13, both managers must complete a Match Report Form (in the format provided by the League).
    16. Match Report Forms must be returned to the League Disciplinary Secretary so as to arrive by the fourth working day after the game concerned has been played. NB – no score over 9 shall be published on the League Website or in the local press.
    17. Matches may only be postponed if:-
      The pitch is unfit for play as determined by the match referee / Council /Landlord
      A team has 3 or more players involved in Schools Association Football matches or other official School activities on the same day as the scheduled match, in which case permission must be sought from the League Fixtures Secretary at least 7 days in advance of the match affected.
      There is a clash with a fixture sanctioned by the FAW and/or NWCFA which takes precedence. Please note:-League sanctioned fixtures take precedence over Academy matches or activities. A calash with Academy fixtures or activities will not be grounds for postponement of a League sanctioned fixture.
      Any team wishing to play a friendly or enter a tournament during the playing season, which could clash with League sanctioned fixtures, must apply in writing to the League Fixture Secretary who in consultation with the Executive Committee will decide whether permission is granted.
      A team has less than 7 players available which must be notified to the League Fixtures Secretary at the earliest opportunity. Postponements in these circumstances will automatically be deemed to be non-fulfilment of the fixture.
      Clubs may request a maximum of THREE free dates per season Clubs requiring free dates must apply in writing (via email) to the Fixtures Secretary, 10 days prior to the said date, giving all relevant information i.e. names of players, schools, event, tournament etc. This also applies to any mid week games which may take place.
    18. In the event of a postponement it is the responsibility of the home team to notify the League Fixture Secretary and League Disciplinary Secretary, the Match Referee and the opposing team (if appropriate). NB – referees fees may be incurred in the event that a referee is not properly notified (to be payable by the home team.
    19. Instances of non-fulfilment of fixtures (other than for reasons set out in Rule 10.17) will be referred to the League Disciplinary Secretary for consideration of disciplinary action.
    20. Points shall be awarded as 3 points for a win and 1 for a draw. The League Champions in each age-group shall be the one gaining the highest points total and the Runners-Up will be the team with the second highest points total. Other League places to be determined accordingly.
    21. If two or more teams are tied on points at the end of the season, then a play-off will be arranged in a format to be decided by the Executive Committee.
    22. The League Champions and Cup Winners shall be responsible for the safe keeping of any perpetual trophy that the League may award and such trophy is to be returned at the general meeting of the Executive Committee held in March of the following year or within 7 days of a request by any officer of the League.
    23. The League will present individual trophies to the players of the League Champions and Runners-Up. NB – a maximum of 20 trophies will be provided per squad.
    24. League and Cup fixtures are to be completed by no later than the 31st  May in each season.
  10. Cup Competitions
    1. Unless there is a specific rule applying to cup competitions then the rules applying to league completion shall apply.
    2. Member Clubs must enter all of their teams in cup competitions that are organised by the League.
    3. Where possible cup draws shall be made at general League meetings, failing which draws may be made by the League Competition Secretary and any other League Officer along with a Club Secretary of any Member Club.
    4. Any byes or preliminary rounds will be drawn first. The remaining teams will be drawn in pairs and the first team shall have the choice of playing at home or away.
    5. All matches (for all age-groups) shall be played over one leg only and cup final matches will be played on a neutral venue on a date to be arranged (and notified to clubs) by the League Competition Secretary. Cup Finals will be played on a Sunday.
    6. In the event of a match being drawn there shall be a period of extra time: Under 12 (5 minutes each way), Under 13/14 (7 minutes each way), Under 15/16 (10 minutes each way), Under 17/18/19 (15 minutes each way). If a match remains tied after extra time the result will be determined by a penalty shoot-out.
    7. If at the end of the extra time, one team has a greater number of eligible players than of the other team then that team must nominate an appropriate number of individual players to be excluded and they shall play no part in the penalty shoot-out. NB – players who have been sent off can’t participate in penalty shoot-outs.
    8. In the event of a penalty shoot-out each team shall nominate five players to take penalties. For age-groups that allow roll-on roll off substitutions players that have been substituted and unused substitutes may be nominated as penalty takers (in age-groups that do not allow roll on roll of substitutions unused substitutes and players who have been substituted will not be eligible to participate in the shoot-out).
    9. The match referee will decide at which end the penalty shoot-out takes place and a will toss a coin with the two team captains with the winner having a choice as to whether to go first or second.
    10. If the score remains level after 5 penalties each, the shoot-out shall continue on a sudden death basis each team shall nominate penalty takes in turn from the remaining eligible players (see Rule 10.7). A winning score shall be achieved when from each pair, one team scores and the other team fails to score.
    11. If the score remains level after all eligible players have taken penalties the shoot-out will re-start on a sudden death basis with the 5 players nominated by each team. The order of eligible penalty takes cannot be changed.
    12. In order to be eligible to play in cup competition a player must be registered with the club concerned at least 14 days before the date of the match in which the player is to participate.
    13. In respect of postponed, abandoned or rearranged matches only those players eligible on the original date may participate.
    14. For any cup competition a player may only play for one team and in the event that a player participates in a cup competition for one team and subsequently transfers to another team the player will be “cup-tied” for that team. An unused substitute in a cup match who transfers to another team will not be “cup-tied” for that team.
    15. In relation to postponement of matches the rules relating to league competition shall apply to cup matches, namely Rules 9.17, 9.18 and 9.19.
    16. The rules relating to Notification of Results and submission of Match Report Forms shall be the same as for league competition, see Rules 9.14 and 9.15.
    17. The League shall provide trophies on the same basis as league competition as provided for in Rules 9.22 and 9.23.
  11. Player Registration & Eligibility
    1. Each year, between 1st July and 14th August all Clubs will register with the League by providing to the General Secretary details of home pitch or pitches, the age-groups at which teams will be entered, team Managers, team colours, appointed Club Secretary and Safeguarding Officer.
    2. The number of players registered by a team shall not exceed twenty save that this does not apply to teams playing in the Under 18 or under 19 age groups.
    3. In order to play a match sanctioned by the League, a player must:-At the commencement of the season be registered 48 hours prior to playing the first League game. Thereafter players must be registered by 5pm the day prior to the game concerned.
      Not be subject to any ban, suspension or restriction imposed by the NWCFA or on any other football body having jurisdiction over the League.
    4. Players are to be registered in accordance with FAW and/or NWCFA requirements that apply from time to time.
    5. It is the responsibility of Clubs and the relevant team Manager to satisfy themselves as to the eligibility of a player to play in a particular age-group before submitting a registration for that player. Best practice is to verify a player’s age by reference to a Birth Certificate.
    6. A junior player shall only play for a Club located within a regional boundary defined by the Area Association within which the player resides. Any exemption is to be considered and granted by the Area Association concerned.
    7. Clubs shall register players by submitting the relevant FAW and NWCFA registration forms to the League Registration Secretary. NB – it is the responsibility of Clubs to verify the accuracy of all information provided on registration forms.
    8. Upon completion of a player registration the League Registration Secretary will confirm this to the relevant Club Secretary provide the player’s registration number and NWCFA Identification Slip.
    9. In the event that a Club plays an unregistered player or a registered player who subsequently is found to be ineligible the matter will be referred to the League Disciplinary Secretary for further action.
    10. No registration of a player shall be permitted after 31st March in any season.
    11. A junior player shall only register with one junior team at a time (but this shall not prevent such a player being registered with an FAW authorised Academy).
    12. Transfer procedures are in accordance with FAW and NWCFA requirements that apply from time to time and the prescribed FAW and/or NWCFA forms are to be used. The following specific points are highlighted:
      Any transfer of a player from a league outside the NWCFA area must be accompanied by a letter from that league confirming that the player’s registration has been terminated.
      A player wishing to transfer to another league outside the NWCFA area must return his NWCFA ID slip immediately an application to join another league is submitted. As at the date of such application the player’s registration with the League shall cease to be valid. Should the transfer not be completed the player may apply in writing to the League Registration Secretary for reinstatement. If the transfer is completed the player may not transfer back to or register as a player in the League until the end of the season in which he was transferred out.
      In order for a player to transfer from another team within the NWCFA area the relevant transfer form must be completed and forwarded to the League Registration Secretary along with the player’s NWCFA ID Card and the transfer fee applied by the League from time to time. If consent of the player’s current team is not given, a written submission may be made to the NWCFA Registration Secretary who will arbitrate on the matter. Such submission must include a signed letter of support from the parent/guardian of the player.
      Where a player is transferring to another team in the NWCFA area the current team Club Secretary should complete the relevant transfer form and forward to the other team along with the player’s NWCFA ID Slip. If a team objects to the transfer of a player written submission may be made to the relevant Registration Secretary stating the reason(s) for objection. A players registration with the League may only be terminated by transfer to another League; by agreement of the League upon request from the player and/or parent/guardian; by decision of the League Registration Secretary by reason of gross misconduct; by decision of the League upon written application from the player’s team Manager or Club Secretary.
  12. Disciplinary Procedures
    1. The League Disciplinary Secretary will convene a Disciplinary Committee comprised of no less than Three officers of the League to deal with breaches of and matters arising under the League Constitution and Rules.
    2. Matters relating to the conduct of players, supporters and/or team officials can only be dealt with by the NWCFA Disciplinary Committee. Such matters will normally be reported direct to the NWCFA by the match referee in accordance with NWCFA procedures. Any team Manager or Club Secretary requiring clarification or assistance should contact the League Disciplinary Secretary.
    3. All complaints and protests relating to matters within the jurisdiction of the League must be reported in writing to the League Disciplinary Secretary (in the cases of matters arising at matches within 4 days of the match being played e.g. for a match played on a Saturday the protest must be received by the following Wednesday) along with the protest fee applied by the League from time to time. Safeguarding issues should be reported in writing to the League Safeguarding Officer
    4. For the purpose of Rule 12.3 it is permissible to make reports by email provided that they are followed up as soon as is practicable by letter.
    5. The protest fee referred to at Rule 12.3 will normally be forfeited if the protest is not upheld. A “protest” which does not comply with the above may be treated as a letter of complaint and read out at the next League General Meeting at the League Chairman’s discretion.
    6. Disciplinary hearings will be convened by the League Disciplinary Secretary, normally on a monthly basis to take place before League General Meetings. Urgent matters may be dealt with at shorter notice.
    7. No person may sit on a Disciplinary Committee in which they or their Club have a direct or indirect interest. Any doubt on this will be determined by the League Disciplinary Secretary (or if the interest concerned is that of the Disciplinary Secretary or his/her Club then by the League Chairman).
    8. Parties will be given written notice of the date and time of the meeting and any letters of defence or mitigation should be sent to the Disciplinary Secretary at least 48 hours prior to the hearing.
    9. Where considered appropriate the League Disciplinary Secretary may request the personal appearance of any complainant, defendant or witnesses. If any relevant party fails to attend then the matter may be decided in their absence.
    10. The outcome of Disciplinary Hearings will be notified to relevant parties in writing by the Disciplinary Secretary within 14 days of the relevant Disciplinary Hearing.
    11. All financial penalties must be complied with within 14 days of notification to the paying party and any failure to comply may result in further action,
    12. Parties may appeal decisions of the League Disciplinary Committee to the NWCFA in accordance with NWCFA procedures. If guidance is required then the NWCFA Disciplinary Secretary should be contacted direct. There may be a further right of appeal from the NWCFA to the FAW.
    13. For the offence of failing to fulfil a fixture or playing an ineligible player the Disciplinary Committee may (in addition to a financial penalty) deduct up to 3 points for each individual offence and/or costs to the opposing team. In the case of Cup games the match may be awarded to the opposing team.
    14. A Member Club found to have made an illegal approach to a player will be liable to a points deduction and (if appropriate) expulsion from any cup competition organised by the League.
    15. Managers and Club Officials found to have committed serious breaches of the League Rules & Constitution those of the NWCFA/FAW may be given a formal warning as to their future conduct. Further instances of misconduct may result in them being barred from League Meetings, and removed from any official capacity that they hold within the League. In exceptional circumstances a Member Club may be asked the remove individuals from their position within that Member Club.
    16. A Member Club may have its Guarantee Bond forfeited if any of its teams withdraws from the League prior to completing its fixtures.
  13. Appointment of Referees etc.
    1. It is the responsibility of home team Managers to contact the League Referees Appointment Secretary by no later than 6.00pm on the third last working day before a fixture to request the appointment of a referee (this will normally be by 6.00pm on Wednesday evening unless there is an intervening Bank Holiday).
    2. The home team Manager is responsible for confirming the fixture with the appointed Referee as soon as possible and no later than 24 hours in advance of the fixture concerned.
    3. The appointment of match referees is the responsibility of the League Referees Appointments Secretary. Managers must not make direct approaches to official referees.
    4. If no official referee is available, it is the responsibility of the home team Manager to appoint a suitable person to stand in as Referee. Whoever is appointed is deemed to be an official of the NWCFA for the purpose of officiating. Each team will provide someone to act as an Assistant Referee under the Jurisdiction of the Referee.
    5. The match Referee’s fee is to be shared equally by both teams but it is the responsibility of the home team Manager to ensure that the Referee’s fee is paid before the appointed kick off time. It will be up to the Referee to ask the home team Manager if he would like him/her to hold the fee until after the game. It is not reasonable to expect the Referee to hang around waiting for payment after the game.
    6. It is the responsibility of the home team Manager to inform the appointed match Referee if a fixture is not going ahead or has been rearranged for a different day or time. A failure to do this may result in the home Team being responsible for payment of the full match fee.
    7. Both Managers are to award the match Referee a mark out of ten on the Match Report form provided. A copy of each team’s Match Report Form is to be provided to the match referee before kick-off.